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Finance Committee Approves Youth Center Audit

The Finance Committee's Executive Committee voted 4-0 on September 9 to issue a Request for Proposals (RFP) for an outside auditor to evaluate the Milford Youth Center's finances and recommend how to improve its financial practices. The center ended the last two fiscal years with deficits totaling $48,363.

At a cost of up to $8,000, the auditor will look at the past three fiscal years and conduct a "review of the accounting processes, policies and procedures of the Youth Center to determine that the checks and balances are in place and to make recommendations for changes, if any," explained David Morganelli, who drew up the RFP. The auditor should also "put together a chart of accounts that makes sense," said Alberto Correia. He questioned how the center could have spent more money than it had and why no one detected that for two fiscal years.

"Money goes in and money goes out," explained Aldo Cecchi. "There needs to be a trail for the money that goes in and the money that goes out." To Correia's question about how the budget was overspent, he added, "Why do you do that?"

"The bottom line is, you can only spend what you have, and they don't have it," commented Chairman Mark Schaen.

Morganelli said that – in his meeting with Youth Commission members – they felt they were not receiving financial information in a manner timely enough to realize they were overspending their revenues. "Until now, there were no issues," he said. The only funding the center received from the town is its director's salary.

The Youth Commission met on August 31and addressed the current financials of the Milford Youth Center, according to Director James Sanchioni. Commission members reviewed the cutbacks that took place in the center's funding – United Way funding has dropped from about $63,000 in Fiscal Year 2010 to about $28,000 in Fiscal Year 2011 – and put together a plan to recover that includes a spending freeze, reviewing payroll, and installing new software for deposits and updated finances, he said.

The 12-page RFP was to be reviewed by Town Counsel Gerald Moody before being sent to three or four accounting firms. One criterion for selection is that the firm chosen may not be doing business with the Town of Milford, according to Finance Committee members.


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